How to Price Wedding Cakes for a 200-Guest Party

How to Price Wedding Cakes for a 200-Guest Party

As a cake designer, pricing your wedding cakes accurately is crucial for both your profitability and client satisfaction. Here’s a step-by-step guide to help you determine the right price for a wedding cake serving 200 guests.

1. Calculate Basic Costs

Start with the fundamental costs associated with baking the cake. These include:

  • Ingredients: High-quality ingredients such as flour, sugar, butter, eggs, flavorings, and decorations (fondant, gum paste flowers, etc.).
  • Utilities: Consider the cost of electricity, gas, and water used during baking and decorating.
  • Labor: Factor in your time and any assistants' wages. This includes time spent on consultations, designing, baking, decorating, and delivery.
  • Overhead: Rent, equipment maintenance, and other business-related expenses.

2. Determine the Cake Size and Design Complexity

For a party of 200 people, you typically need a cake that provides around 200 servings. Wedding cakes are usually tiered, and you can estimate the size based on standard serving charts. Consider the complexity of the design, as intricate details and custom elements will require more time and resources.  Using ready-to-use decorations such as gum paste sugar flowers, you can save valuable decorating time while still offering a "value add" to your over all cake design, helping to raise the value of the cake, along with raising the value provided with the cake.

3. Evaluate the Market Rate in Los Angeles

Research what other cake designers in your local market charge. Prices can vary widely based on reputation, skill level, and the luxury of the cake design. In Los Angeles for example, the average cost per serving ranges from $6 to $15, or more for highly customized designs.

4. Set Your Base Price Per Serving

Based on your costs and market research, determine a fair price per serving. For example, if you decide on $10 per serving, a cake for 200 guests would start at $2,000.

5. Add Charges for Special Features

If the bride requests special features like sugar flowers, metallic accents, or intricate piping, add these costs to the base price. Clearly itemize these additional costs in your quote.

6. Include Delivery and Setup Fees

Factor in delivery and setup charges, especially in a large city like Los Angeles where travel time and logistics can be significant. This might add $50 to $200 to the total cost, depending on the distance and complexity of the setup.

7. Finalize and Present the Quote

Combine all the elements:

  • Base cake price: $10 per serving x 200 servings = $2,000
  • Special features (e.g., sugar flowers, custom designing): $300
  • Delivery and setup: $150

Total estimated price: $2,450

8. Provide a Detailed Quote

Present the bride with a detailed quote that outlines each component of the pricing. Transparency builds trust and helps the client understand the value they’re receiving.

9. Offer Payment Plans

Consider offering payment plans, especially for higher-end cakes. A typical arrangement might include a non-refundable deposit upfront (usually 30-50%) with the remaining balance due closer to the wedding date.


Pricing a wedding cake for a 200-guest party requires careful consideration of your costs, the complexity of the design, and local market rates. By following these steps, you can ensure your pricing is fair and competitive, reflecting both your skills and the unique demands of your market.

Hope this helps!  We at Caljava want to provide anything we can to help your business succeed and grow.  We hope some of these helpful tips and discussion can provide even a small ounce of positivity and encouragement to your business.  Thank you for reading.

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